Procurement Policy
As a special-purpose government agency supported by tax dollars and the fares of the riding public, it is vital that Port Authority procurement practices be conducted with integrity, consistent with sound business practices and applicable laws and regulations. The procurement process shall provide for fair and open competition among all proposers. Furthermore, the procurement function shall be conducted in such a fashion to promote the fullest attainable opportunities for disadvantaged business enterprises.
Equal Opportunity Policy
Port Authority promotes equal opportunity in all forms: affirmative action in employment and contract participation by disadvantaged business enterprises.
Vendor Database
Port Authority’s vendor database is a detailed listing of all persons and firms who have expressed an interest in doing business with Port Authority. Each vendor listing includes both standard business data as well as categories of items or services the vendor offers. Vendors can be added to the database by following the instructions included in the Bidders List Registration portion of this web site.
It is the vendor’s responsibility to keep data records current. Port Authority should be notified of any changes in name, address, telephone number or contact person. In addition, vendors will be periodically sent a form with all the information on their record, which they can update and return to Port Authority. It is very important that vendors return this form, as failure to do so may result in their records being deactivated.
Procurements of $50,000 or less
Most of the goods and services that Port Authority procures fit into this category. These purchases are normally made using competitive bidding in the form of verbal or written quotes.
Procurements of parts, materials, construction and non-professional services greater than $50,000
On procurements greater than $50,000, Port Authority follows a formal bid process. All applicable vendors in the Vendor Database are notified of a specific procurement. The procurement is publicly advertised (legal notice section) at least three times and, following the scheduled deadline for receipt of bids, the bids are publicly opened and read.
Procurement of professional services greater than $50,000
For procurements of professional services greater than $50,000, Port Authority follows a formal Request for Proposal or Request for Qualification process. All applicable vendors/consultants in the Vendor Database are notified of a specific procurement. The procurement is publicly advertised (legal notice section) at least three times and proposals are accepted until the advertised deadline for receipt of proposals.
Bid, RFP and RFQ document availability
Conditions and Instructions to Bidders 
Complete documents, including plans, specifications and proposal forms are available to vendors, consultants and/or contractors. Instructions on how to secure these documents (including the document cost when applicable) as well as a list of all currently available documents are listed under the Contracting Opportunities portion of this web site.
Proposal submittal procedure
In order to submit a proposal, all required documents must be returned to Port Authority before the specified due date. Proposals received after the stated time, regardless of the amount of time that has elapsed, will not be accepted and will be returned to the proposer. Proposals may be hand delivered or mailed to the address listed below prior to the specified due date and time.
Rejection of Proposals
Port Authority reserves the right to reject all proposals.
Bid Protest Procedures
View Bid Protest Procedure
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